AGIIS v 3.34.0021.0
Release Notes
February 26, 2011
Edit for Entity Add Requests to Detect Duplicates
The AGIIS Directory has been enhanced to improve duplicate entity detection during the entity Add process using the AGIIS website.
Changes for EBID ADD Requests & Update Requests for GLN only or GLN & EBID
When submitting an EBID Add request or an Update request (GLN or GLN + EBID) on the AGIIS website, the system will continue to display a Potential Duplicate List page as usual, but if the system detects (1) an existing record with an address that is an exact match to the request AND (2) the existing record has an entity name that “sounds like” a match to the request, the existing record will be highlighted in red and a warning message will be displayed: “Entities exist that exactly match the address and sound like the name of the entity you are about to add. Please carefully review the highlighted entries in the list to make sure your new entity does not already exist in AGIIS.”
- If the user determines that the highlighted entity is the entity they want, click on the entity name to bring up the View Entity page where the record can be added to the user’s subset. Note: If the existing entity is enumerated with only a GLN, add the entity to your EBID subset. This will bring up the “Submit Entity Update Request with EBID Enumeration” page, where you can provide the information required for EBID enumeration of the entity.
- If the user determines that the highlighted entity is NOT the entity they want, they would click the Continue button. The request will follow the normal process based on the identifier type/entity type.
Changes for GLN Add Requests
When submitting an Add request for a GLN identifier on the AGIIS website, the system will continue to display a Potential Duplicate List page as usual, but if the system detects (1) an existing record with an address that is an exact match to the request AND (2) the existing record has an entity name that “sounds like” a match to the request, the existing record will be highlighted in red and a warning message will be displayed: “Entities exist that exactly match the address and sound like the name of the entity you are about to add. Please carefully review the highlighted entries in the list to make sure your new entity does not already exist in AGIIS. Note that clicking the Continue button will result in the review of your add request by the AGIIS Help Desk. (Please note that the add request will no longer be automatically added!)”
- If the user determines that the highlighted entity is the entity they want, click on the entity name to bring up the View Entity page where the record can be added to the user’s subset.
- If the user determines that the highlighted entity is NOT the entity they want, they would click the Continue button. Instead of the record being added immediately to the directory as usual, an entity request will be sent to the AGIIS Help Desk for review. An email will be sent to the user with the details of the entity request.
Several times a day an automated process, using more sophisticated matching software like that used in the GLN bulk matching process, will be used to compare the requests to existing entity records. If this automated process determines that the requested entity is, after all, unique, the record will be added to AGIIS. If the automated process determines that the request is a match to an existing entity, the request will be manually reviewed by the AGIIS Help Desk. If the Help Desk determines that the requested entity is unique, the record will be added to the directory. If the Help Desk determines that the requested entity is a duplicate of an existing entity record, the request will be declined. An email will be sent to the user with the results of the request.
The AGIIS Help Desk’s request processing system has been modified to enable this type of request to be easily targeted for review. The goal is to process this type of request within 24 hours (weekdays).
If you have questions about this enhancement please contact the AGIIS Help Desk at (866) 251-8618 or HelpDesk@AGIIS.org.